Senior Central Administration Manager

An exciting opportunity has arisen for a Senior Central Administration Manager working within the Commercial Property Management Administration team overseeing the general administration of a central administrative team.

Description (for more information please review the attached JD):-

The role includes:

• To be the main point of contact for all tenants and contractors.
• Raising tickets, jobs and POs for all commercial repairs which are instructed as well as overseeing the works to completion. 
• Working alongside all PMs and various departments i.e. lettings, residential, service charge and legal.

Ticket/Job raising

• Raising tickets when issues for property`s has been reported
• Raising Job orders when works has been instructed by the property managers

Purchase Orders (PO’S)

• Raising POs for all commercial repairs logged
• Sending POs to all contractors on a daily basis
• Amending any errors on PO’s
• Obtaining quotes from contractors
• Closing PO`s once the works has been completed.

Health and Safety

• Overseeing the health and safety compliancy of commercial department
• Instructing health and safety audits
• Site visits to ensure health and safety remedial are completed (as requested)
• Attend monthly meetings to ensure audits are taking place as planned
• Sending compliancy statistics to the commercial team and assisting with the works required

Invoicing

• Sending contractor invoices to the accounts department
• Raising any queries/errors

Key competencies for this role:

• Approachable and confident when dealing with client enquiries
• Able to work within a fast paced team
• Autonomous, able to work independently
• A good team player – friendly and personable
• Excellent communication skills, both written and verbal
• IT/Computer literate  (Word and Excel)
• Attention to detail and numerate
• Reliable and punctual

Company Perks and Benefits:-

• 25 days annual holiday, plus public holidays (capped at 30 days plus public holidays)
• Healthcare cover
• Employee Assisted Service for wellbeing support
• Cash benefits healthcare cover (dental, ophthalmology, chiropodist, counselling etc.)
• Employee Assisted helpline support cover.
• Company Pension scheme enhanced after 5 years (Employer and Employee contributions)
• Free life cover - 4 x annual salary 
• Staff events, Summer parties, Festive parties and social gatherings
• A diverse, positive and friendly working environment
• Refer a friend bonus scheme
• Discretionary end of year bonus
• Travel loan (season ticket loan)